Posted on September 16, 2017
Adding block information from PowerSchool to Google calendars
Google Calendar is an excellent tool for keeping track of your schedule as well get timely reminders. What if we can populate students’ schedule in their Google Calendars so they have an electronic record with notifications about the classes?
PowerSchool does not have a tool to enable this directly. However, we do know that we can extract data using SQL and export them as CSV files which can then be imported in Google Calendars by students.
Broadly, the process therefore involves two key steps:
- Export the data from PS as CSV
- Import into Google Calendars using CSV
Exporting the data from PS
SELECT 'Period: '||p.Abbreviation as "Subject", cd.date_value as "Start Date", to_char(to_date(bsi.start_time,'SSSSS'),tf.timeformat) as "Start Time", cd.date_value as "End Date", to_char(to_date(bsi.end_time,'SSSSS'),tf.timeformat) as "End Time", null as "All Day Event", null as "Description", null as "Location", null as "Private" FROM Calendar_Day cd INNER JOIN bell_schedule_items bsi ON cd.Bell_Schedule_ID = bsi.Bell_Schedule_ID INNER JOIN Period p ON p.id = bsi.period_id, /* Assign a time format based on user locale. The replace function changes PS time format to Oracle and the fm modifier is to toggle off and on leading zeroes*/ ( SELECT 'fm' || replace(replace(replace( ( SELECT ltf.timeformat FROM locale loc JOIN localetimeformat ltf ON loc.localetimeformatid = ltf.localetimeformatid WHERE upper(loc.languageisocode || '_' || loc.countryisocode) = upper('en_US') ),'HH','HH24'),'a','AM'),'mm' || chr(58) || 'ss','fmmi') as timeformat FROM dual ) tf WHERE cd.date_value between to_date('08/08/2017', 'MM/DD/YYYY') and to_date('01/06/2018', 'MM/DD/YYYY') AND cd.SchoolID = 200 ORDER BY cd.date_value, bsi.start_time, bsi.Period_ID
The SQL is coded for specific school-id and start/end dates, so if you will need to specify those based on which school/dates you need to process for.